1. They save time. Electronic expense claims are submitted on the go by the employee who incurs the expense, and they then make their way automatically through the organization to get the necessary approval, etc. Because the claim is captured once only and not recaptured from a manual document, valuable time is saved. There is also no need for employees to waste time roaming around the building looking for a manager to sign off documents, and then waiting around while he does so.
2. They save storage space. Removing the need for claims to be submitted manually on pieces of paper, and then expense reports generated later, also as printouts, means that the business will have less paperwork to file and store. It may seem like a small thing, but over time, all of this paperwork can add up and require a substantial amount of storage space, whether on or offsite.
3. They save you money. Removing the need for printed expense claim forms and expense reports reduces the company’s need for paper and printer ink, both of which often make up a sizeable portion of the overall stationery bill. Less manpower usage to process the forms and fewer requirements for storage space for all of the filed paperwork also helps to cut overall running costs for the business.
4. They help save the environment. Moving over to a paperless, app-based system for handling claims and expense reports saves money, manpower and space, and it also saves the environment. Less printing paper required means fewer trees being cut down, and less printing being done reduces the amount of old toner cartridges and other consumables that often end up in landfills.
The PocketBuyer™ app offers companies a highly-efficient, fully paperless way to submit and manage expenses claims. Contact us today to learn more.